Office Locations & Contacts

Most construction companies operate from more than one location — a head office, regional branches, depots, workshops, and site offices. Pasco Cloud lets you record each of these locations with addresses, map pins, and the key contacts at each one.

What Are Office Locations?

Office locations are the physical places where your organisation operates. Each location can have:

• Name — a label for the location (e.g., "Head Office", "Brisbane Branch", "Site 42 Office")
• Type — a freeform category such as "Head Office", "Regional Office", "Branch", "Depot", "Workshop", or "Site Office"
• Address — street, city, state, postcode, and country
• Map pin — GPS coordinates shown on the map, set via a click-to-place map picker
• Phone and email — direct contact details for that location
• Contacts — the key people based at that location

ℹ️ Did you know?

Office locations are different from the registered address shown on the organisation's Overview tab. The registered address is the legal/postal address for the entity — it might be your accountant's office or a PO box. Office locations are where your team actually works.

Viewing Locations

Office locations are managed from the Locations tab on your organisation's detail page. You can view them in two ways:

List View

The default view shows each location as a card with:

• Location name and type badge
• Address details
• Phone and email (click to call or email)
• Number of contacts at that location
• An expand button to reveal the contacts inline

Map View

Click the Map toggle at the top of the Locations tab to switch to a map view. All locations with GPS coordinates are shown as pins on an interactive map (powered by OpenStreetMap). Click any pin to see the location name, type, contact count, and a link to view full details.

The map automatically adjusts to fit all your office locations in view.

💡 Tip

Use the map view to get a quick spatial overview of where your team is spread across the country. This is particularly useful for companies with regional offices and multiple active site offices.

Creating a Location

Organisation admins can add new locations from the Locations tab:

1. Click Add Location
2. Enter the location name (required) — e.g., "Melbourne Branch"
3. Optionally set the type — choose from suggestions like "Head Office", "Branch", "Depot", "Workshop", or "Site Office", or type your own
4. Enter the address fields — street, city, state, postcode, country
5. Set the map pin by clicking on the map picker — click anywhere on the map to place a pin, then drag to adjust the exact position
6. Add phone and email if relevant
7. Click Save

💡 Tip

The map picker makes it easy to pinpoint exact locations. Zoom in to street level and click to place the pin precisely on your office building. You can drag the pin to fine-tune its position.

Managing Contacts

Each office location has its own list of contacts — the key people based at that location. Contacts help project partners find the right person to call when they need to reach your team.

Adding a Contact

1. Expand a location card or open the location details
2. Click Add Contact
3. Enter the contact's details:
   • Name (required)
   • Email — if the email matches a Pasco Cloud user, the contact is automatically linked to their profile
   • Phone
   • Job title — e.g., "Site Manager", "Office Administrator", "Project Engineer"
   • Notes — any additional context about this person's role or availability
4. Click Save

Auto-Linking to Platform Users

When you add a contact with an email address that matches an existing Pasco Cloud user, the contact is automatically linked to that user's profile. This means:

• The contact card shows the user's avatar and profile information
• Clicking the contact opens their Pasco Cloud profile

If the email does not match a platform user, you will see an Invite to Pasco button that lets you send them an invitation to join the platform.

Editing and Removing Contacts

Admins can edit any contact's details or remove them from a location. Removing a contact does not affect the person's Pasco Cloud account or any other memberships — it simply removes them from that location's contact list.

ℹ️ Did you know?

Contacts are informational — they help people find and reach your team. They are not the same as organisation memberships. To give someone access to your organisation's data and projects, you need to add them as a member.

Editing and Deleting Locations

Organisation admins can:

• Edit a location — click the edit button on any location card to update its name, type, address, map pin, phone, or email
• Delete a location — click the delete button and confirm. This permanently removes the location and all its contacts

Deleting a location cannot be undone. If you need to keep the contact information, consider moving the contacts to another location first.

Permissions

Regular members can view all locations and contacts but cannot make changes. Only organisation admins can create, edit, or delete locations and manage contacts.

What's Next?

• Invite team members to your organisation
• Create a project and link your organisation
• Read about managing organisations for the full picture of organisation administration