Users & Groups Overview

Construction projects are collaborative by nature — you work with colleagues, subcontractors, consultants, inspectors, and clients every day. Pasco Cloud gives you structured tools to manage these relationships and control who sees what across the platform.

Three Building Blocks

Pasco Cloud organises people around three core concepts that work together:

Users

Every person on the platform has a user profile with their name, email address, avatar, job title, phone number, and address. Your profile is your identity across the entire platform — it appears on reports you create, issues you raise, and tasks you are assigned to.

Connections

Connections are your professional contact list within Pasco Cloud. You connect with other users to collaborate — sharing documents, adding each other to projects, and working together on inspections. Think of it like exchanging business cards, but digital and with real utility.

Groups

Groups are named collections of users. They are the mechanism you use to control sharing and visibility across the platform. When you share a template, report, issue, task, or contract, you share it with groups rather than adding individual users one by one.

How They Work Together

The typical workflow looks like this:

1. Connect with people — send connection invitations to colleagues, subcontractors, and other collaborators
2. Organise them into groups — create groups for your site team, project managers, or any working group
3. Use groups to control access — when you create a document, share it with the relevant groups so the right people can see it

This approach means you set up your team structure once and reuse it across every document — rather than manually selecting individual users each time you share something.

ℹ️ Did you know?

The Users page has three tabs: Users (all platform members you can see), My Connections (your personal contact list), and Groups (your groups and their members). You will spend most of your time across these three views.

Why This Matters for Construction

Construction projects involve people from many different organisations — builders, architects, engineers, subcontractors, council inspectors, and more. Unlike a typical office where everyone is in the same company, construction teams are fluid and cross organisational boundaries.

Pasco Cloud's approach handles this naturally:

• Connections let you build relationships across organisations without needing a shared company account
• Groups let you create team structures that match how your project actually works, not how an org chart says it should
• Visibility controls ensure sensitive documents (like safety reports or defect notices) are only seen by the people who need them

What's Next?

• Learn how to manage your profile and connections
• Understand how groups and sharing control document visibility
• Explore memberships and roles across organisations, projects, and groups
• Follow the tutorial to invite your team step by step